Registration Fee (Japanese Yen)

  Early Bird
Before 31 Dec 2019 (JST)
After 1 Jan 2020 (JST)
On Site
Regular Participant 75,000 85,000 95,000
IAEE Delegate 60,000 65,000 70,000
Full-time Student 50,000 55,000 60,000
Accompany Persons 5,000 8,000 10,000
One Day Registration 40,000 50,000 60,000
Additional Paper Submission (only one) 30,000/additonal paper

Registration fee includes

*1 Limited to the registered day.
*2 Paper Viewing Applications will include all the papers presented at the 17WCEE.
  ・Regular Participant
・IAEE Delegate
・Full-time Student
One Day Registration Accompany Persons
Name Card Included Included *1 Included
Access to Opening Ceremony Included Included
(if registered on Sep. 14th)
Aceess to All Sessions Included Included *1 Not Included
Congress Bag Included Included Not Included
Paper Viewing Applications*2 Included Included Not Included
Lunch Included Included *1 Included
Welcome Reception Included Not Included Included
Gala Dinner Not Included Not Included Not Included
Technical Tour Not Included Not Included Not Included
Social Program Not Included Not Included Not Included
  1. Regular participants include presenting authors and session chairs.
    After the acceptance notice of abstract, presenting authors are recommended to make the early-bird registration with fee(s) paid by credit card. Registration with payment will be required for each presenting paper at the time of full paper submission. Without registration, your paper will be deemed as a withdrawal and thus will not appear in the conference program or in the electronics proceedings.
  2. Additional paper submission is limited to one for each presenter.
  3. Full-time Students are required to send a copy of Student ID to the following registration desk via on-line registration page.
  4. Accompanying persons are family members of a registrant.
  5. The gala dinner and technical tours are on a first-come first-served basis until the number of participants reaches the fixed number.
For Inquiries about registration system:

17WCEE Registration Desk
c/o KNT-CT Global Travel Co., Ltd.
TEL: +81-3-6891-9354

Cancellation Policy

Requests to cancel registration must be sent to the 17WCEE Registration Desk by e-mail. With requests that comply with the following cancellation policy, refunds will be made within two months after the conference. No-shows are not applicable for refunds. The conference program together with the electronics proceedings will be sent after the conference.
Note: Gala dinner and technical tour fees cannot be refunded under any circumstances.

By May 12, 2020 (JST) 50% of the fee (minus handling charges) are refunded.
After May 12, 2020 (JST) No refunds

  1. The 17WCEE secretariat reserves the right to cancel or postpone 17WCEE or to change the schedule or the venue without prior notice, due to the act of God or on the occurrence of any event of force majeure.
  2. In the case of any such contingency happening before the opening day, the 17WCEE secretariat shall refund any registration fees it will have received before the contingency, less related costs. In the case where the 17WCEE secretariat should be preparing delivery of Paper Viewing Applications and electronics proceedings to each applicant who has already paid a registration fee before the contingency, the fee less costs of proceedings production, packing and shipping shall be refunded.
  3. Any air fares, accommodation fees, and other expenses paid by a registered participant shall not be compensated by the 17WCEE secretariat but shall be subject to an agreement between the registered participant and businesses in charge.
  4. In such a contingency stated above in (1.)
    - If it happens during the meeting: the 17WCEE secretariat shall not refund any registration fees.
    - If it happens before the opening causing the 17WCEE secretariat to be unable to hold 17WCEE, it shall refund registration fee in principle.
    However, when postponement, change in 17WCEE duration and/or change of the venue cause applicants to be unable to participate in the conference, the 17WCEE secretariat shall refund any registration fee only to such an applicant who desires a refund.
  5. No damages or compensation, except the refunding of registration fees as stated above in (2), shall be recovered from the 17WCEE secretariat.