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Sponsorship / Exhibition

Application Period: June 3rd, 2019 - January 31st, 2020 (JST/GMT +9:00)

17WCEE has a range of sponsorship opportunities, which allow sponsors to connect with thousands of 17WCEE attendees. You can find the sponsorship details by clicking on the links below.

Sponsorship & Advertisement
For Japanese
協賛募集要網協賛申込書
Exhibition
 
展示募集要網出展申込書
Payment and Cancellation Conditions
 
お申込み・お支払についてお申込み・お支払について

Sponsorship & Advertisement

General Information

Four categories of sponsorship are available: Bronze, Silver, Gold, and Platinum.
Becoming a sponsor will grant certain privileges, such as having a logo displayed on the screen during session breaks, on the 17WCEE official website, and on the sponsor board inside the venue. Depending on the sponsorship categories, sponsors will also be provided with free conference ID passes, an advertisement in the program book, and the opportunity to hold a sponsor session, while also operating an exhibition booth.

  Platinum
JPY 3,000,000
(2 companies)
Gold
JPY 1,000,000
(4 companies)
Silver*2
JPY 500,000
(30 companies)
Bronze
JPY 200,000
(10 companies)
Introduction in the Opening Ceremony      
Sponsored session*1 1 session 1 session    
Standard booth (1) 3m x 2m 2 booths 1 booth 1 booth  
Logo on session break screen
Free conference ID pass 4 3 2 1
Logo on 17WCEE official website
Program book advertisement 1 page
(Full Color)
1/2page
(Full Color)
1/4page
(Black/White)
Company name only
(black/white)
Logo on sponsor board
Logo on conference bag    
Conference bag advertising insert (prepared by sponsor)    

*1 Sponsored sessions involve the sponsors’ technology related to the main theme of the conference.

  • A. When holding a session, selecting and requesting speakers and all of the organizational elements will be done by the sponsor company or the sponsor organization.
  • B. Each session will be allocated a maximum of 90 minutes.
  • C. After the sponsorship decision has been made, if you would like to hold a session, please submit the session's theme and its outline.
  • D. Sponsor sessions will consist only of presentations. Abstract or paper submission is not required.
  • E. Candidates who wish to submit a paper related to the content to be presented in a sponsored session will need to submit their paper via a separate procedure.
  • F. Paper abstract submission deadline: Aug. 30th, 2019; Full paper submission deadline: Jan. 31st, 2020.

*2 As an option for Silver Sponsors, a 30-minute presentation timeframe will be allotted.
Details will be announced after the sponsorship application.

Exhibition Booth Type

*Other furniture may be requested after the exhibition manual has been released.
*1 For additional electricity and appliances, an additional fee will be charged.
Exhibition
Booth Type
Unit Size Includes
Standard booth 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
-Exhibition space (with side and back walls)
-White panel for company / organization name
-Dual electrical socket (up to 0.5kW)*1
-2 arm spotlights (7W)
-1 table (L 1.8m x W 0.45m)
-17WCEE participant ID (one person)

Booth

Exhibition Booth Layout (Plan)

Exhibition Booth Layout

Booth Schedule

  Schedule
Carry in/Set up September. 13th (Sun) 9:00-18:00 (TBD)
Exhibition September. 14th (Mon) 9:00-17:00 (TBD)
September. 15th (Tue) 9:00-17:00 (TBD)
September. 16th (Wed) 9:00-17:00 (TBD)
September. 17th (Thu) 9:00-17:00 (TBD)
September. 18th (Fri) 9:00-17:00 (TBD)
Carry out/Tear down September. 18th (Fri) 17:00-21:00 (TBD)

Advertisement

*Tax excluded
Advertisement Amount
Logo on 17WCEE official website JPY 20,000
17WCEE pen advertisement JPY 300,000
17WCEE memo pad advertisement JPY 300,000
17WCEE name strap advertisement JPY 500,000
Conference bag insert JPY 50,000
Application Form

Exhibition

General Information

The purpose of this exhibition is to provide information about earthquake engineering and its latest trends and research, while considering the points of view of the diverse 17WCEE participants with backgrounds in various industries, governments, and academia.

Date: September 14th - 18th, 2020
Venue: Sendai International Center
Exhibition scale: 25 booths (tentative)

Exhibition Booth Type

*Other furniture may be requested after the exhibition manual has been released.
*1 For additional electricity and appliances, an additional fee will be charged.
*2 Does not include furniture or electricity.
Exhibition
Booth Type
Unit Size Fees
(tax excluded)
Includes
Standard booth 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
JPY 350,000 -Exhibition space (with side and back walls)
-White panel for company / organization name
-Dual electrical socket (up to 0.5kW)*1
-2 arm spotlights (7W)
-1 table (L 1.8m x W 0.45m)
-17WCEE participant ID (one person)
Space only 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
JPY 250,000 -Exhibition space *2
Table rental 1 table 0.81m2
(1 table:L1.8m x W0.45m)
JPY 100,000 -Exhibition space

[Standard Booth Image]
Standard Booth Image

Exhibition Booth Layout (Plan)

Exhibition Booth Layout (Plan)

Booth Schedule

  Schedule
Carry in/Set up September. 13th (Sun) 9:00-18:00 (TBD)
Exhibition September. 14th (Mon) 9:00-17:00 (TBD)
September. 15th (Tue) 9:00-17:00 (TBD)
September. 16th (Wed) 9:00-17:00 (TBD)
September. 17th (Thu) 9:00-17:00 (TBD)
September. 18th (Fri) 9:00-17:00 (TBD)
Carry out/Tear down September. 18th (Fri) 17:00-21:00 (TBD)

Notice

  • Exhibition booth layout will be organized by 17WCEE.
  • Only preapproved exhibit items will be accepted for display.
  • The maximum height of exhibit items is 2.4m, and items must not be secured to the floor.
  • Sales of exhibit items is prohibited.
  • Water, propane, and compressed air are prohibited.
  • An explanatory meeting for exhibitors will not be held.
  • The details for the booth layout, carry in/set up, decoration, operation, and furniture and lighting rentals will be provided one month prior to the event.
  • 17WCEE is not responsible for damage, loss, or theft of exhibit items.
  • The event venue, dates, and time may change due to unforeseen circumstances.
  • If a natural disaster, accident, robbery, loss, or man-made disaster occurs, you may not cancel your exhibition application, and you will not be compensated for any damages that may occur.
Application Form

Payment and Cancellation Conditions

Payment Methods

All payments must be made in Japanese Yen (JPY). An invoice will be sent after the application deadline. Please transfer the payment to the bank account on the invoice within the date mentioned on the invoice. (Approximately one and half month from the invoice date.) Transfer and bank fees are borne by the payee.

Application deadline: January 31st, 2020 (JST/GMT +9:00)

Cancellation Policy

Cancellation or changes to your original booking must be submitted in writing to the 17WCEE Sponsorship / Exhibition Desk by the deadline for sponsorship & exhibition applications on January 31st, 2020 (JST/GMT +9:00).
For those wishing to cancel after submitting an application, please contact the 17WCEE Sponsorship / Exhibition Desk as soon as possible.

After an invoice has been issued:

70% of the total cost of application (minus handling charges) are refunded.

After June 1st, 2020:

No refunds.

Deadline for applications

January 31st, 2020 (JST/GMT +9:00)

Notice

  • All sponsorship / exhibition fees exclude sales tax.
  • The invoice for this application will be issued including sales tax.
  • After a careful review of the applications, the 17WCEE Organizing Committee will choose sponsors and issue notices after February 2020.
  • Applications will not be accepted after the application deadline.

Sponsorship / Exhibition Inquiry

17WCEE Sponsorship / Exhibition Desk

Tel: +81 3-5510-7656
Fax: +81 3-3508-1695
E-mail: 17wcee-sp@convention.co.jp