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Registration

On the day registration opens from Sep 20th (JST, GMT+9).
Please be sure to read all information stated in this page including Disclaimer Notice before you process your registration.

Notice

  • Please note that on-site payment and on the day registration are only available with credit card due to COVID-19.

Registration Fee (Japaese Yen)

  Early Bird
Before 31 Dec 2019 (JST)
Regular Registration
After 1 Jan 2020 (JST)
to 31 Aug 2021 (JST)
On the day
Registration
After 20 Sep 2021 (JST)
to 2 Oct 2021 (JST)
Regular Participant 75,000 85,000 95,000
IAEE Delegate 60,000 65,000 70,000
Full-time Student 50,000 55,000 60,000
Accompany Persons 5,000 8,000 10,000
One Day Registration 40,000 50,000 60,000
Additional Paper Submission (only one) 30,000/ additonal paper
Gala Dinner Canceled

* The amount of the registration fee is the same for both in-person and on-line participants.

Registration fee includes

*1 Limited to the registered day.
*2 Paper Viewing Applications will include all the papers presented at the 17WCEE.
*3 Lunch from Sep 28th to Oct 2ndis included.
  ・Regular Participant
・IAEE Delegate
・Full-time Student
One Day Registration Accompany Persons
Name Card Included Included *1 Included
Access to Opening Ceremony Included Included
(if registered on Sep. 14th)
Included
Aceess to All Sessions Included Included *1 Not Included
Congress Bag Included Included Not Included
Paper Viewing Applications*2 Included Included Not Included
Lunch Included *3 Included *1 Included *3
Technical Tour Not Included Not Included Not Included
Social Program Not Included Not Included Not Included
  1. Regular participants include presenting authors and session chairs.
    After the acceptance notice of abstract, presenting authors are recommended to make the early-bird registration with fee(s) paid by credit card. Registration with payment will be required for each presenting paper at the time of full paper submission. Without registration and payment, your paper will be deemed as a withdrawal and thus will not appear in the conference program or in the electronics proceedings.
  2. Additional paper submission is limited to one for each presenter.
  3. Full-time Students are required to send a copy of Student ID to the following registration desk via on-line registration page.
  4. Accompanying persons are family members of a registrant.
  5. The gala dinner and technical tours are on a first-come first-served basis until the number of participants reaches the fixed number.
  6. Receipt of the registration fee will be printed with the name card on site.
For Inquiries about registration system:

17WCEE Registration Desk
Email: 17wcee-regist@convention.co.jp
TEL: +81-3-5510-7656

Cancellation Policy

Requests to cancel registration must be sent to the 17WCEE Registration Desk by e-mail. With requests that comply with the following cancellation policy, refunds will be made within two months after the conference. No-shows are not applicable for refunds.

For those who already have registration before September 22, 2020 (JST)

  By May 26 2021 After May 26 2021
Registration Fee No refund
(Disclaimer Notice is applied)
Gala Dinner 100% - transaction fee
Accompany person 100% - transaction fee No refund

For those who newly registers after September 23, 2020 (JST)

  By May 26 2021 After May 26 2021
Registration Fee 50% - transaction fee No refund
Gala Dinner 100% - transaction fee
Accompany person 100% - transaction fee No refund

Disclaimer Notice

  1. The 17WCEE secretariat reserves the right to cancel or postpone 17WCEE or to change the schedule or the venue without prior notice, due to the act of God or on the occurrence of any event of force majeure.
  2. In the case of any such contingency happening before the opening day, the 17WCEE secretariat shall refund any registration fees it will have received before the contingency, less related costs. In the case where the 17WCEE secretariat should be preparing delivery of Paper Viewing Applications and electronics proceedings to each applicant who has already paid a registration fee before the contingency, the fee less costs of proceedings production, packing and shipping shall be refunded.
  3. Any air fares, accommodation fees, and other expenses paid by a registered participant shall not be compensated by the 17WCEE secretariat but shall be subject to an agreement between the registered participant and businesses in charge.
  4. In such a contingency stated above in (1.)
    - If it happens during the meeting: the 17WCEE secretariat shall not refund any registration fees.
    - If it happens before the opening causing the 17WCEE secretariat to be unable to hold 17WCEE even in fully virtual conference, it shall refund registration fee in principle excluding costs of proceedings production and other related costs.
    However, when further postponement, change in 17WCEE duration and/or change of the venue cause applicants to be unable to participate in the conference even in fully virtual conference, the 17WCEE secretariat shall refund any registration fee only to such an applicant who desires a refund.
  5. No damages or compensation, except the refunding of registration fees as stated above in (2), shall be recovered from the 17WCEE secretariat.