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Sponsorship / Exhibition

What’s New on April 15, 2021
We would like to start accepting new applications only for the online exhibition.
We will accept your application for any categories of sponsorship / exhibition, however the fee for each category is the same as the current fee.

- We will provide various privileges along with changing 17WCEE to the hybrid conference in 2021. For Gold Sponsors, please refer to the following *1.

The points of online exhibition are as follows.
- The website will be open from September 20, 2021 to November 2, 2021. The period is 6 times longer than that of the exhibition at the venue.
- Online exhibition will set up a virtual entrance (referred to as "digital signage", hereafter) on the conference website to link to each website created by exhibitors.
- Please check the file for the example of a digital signage.

Application Form

For Japanese

Online Exhibition Sample Image

Application Deadline: May 31st, 2021 (JST/GMT +9:00)
*The cancellation policy is as stated in the following webpage.

*1: For Gold Sponsors
The online sponsored session as a privilege for Gold Sponsors will be held as follows.
- We are planning to prepare Sponsored Sessions listed in the official program and you will be able to hold online sessions as many times as you want on the designated date and time in JST 9:00-21:00 from September 20, 2021 to November 2, 2021.
- In addition, video on-demand services will be provided during the same period.
- The participants will be able to check and download the summary of the Sponsored Session or technical information about your exhibition.

As you already know, the Gold Sponsor will have privileges, including an advertisement in the program book and having a logo displayed on the sponsor board at the venue.

  Platinum
JPY 3,000,000
Gold
JPY 1,000,000
Silver*2
JPY 500,000
Bronze
JPY 200,000
Introduction in the Opening Ceremony      
Sponsored session*1 1 session 1 session    
Online exhibition 2 pages 1 page 1 page  
Logo on session break screen
Free conference ID pass 4 3 2 1
Logo on 17WCEE official website
Program book advertisement 1 page
(Full Color)
1/2page
(Full Color)
1/4page
(Black/White)
Company name only
(black/white)
Logo on sponsor board
Logo on conference bag    
Conference bag advertising insert (prepared by sponsor)    

For the Sponsors and Exhibitors Who Have Already Applied
It is possible for all sponsors and exhibitors who will not be able to visit Japan or exhibit at the venue during the 17WCEE to change the application for the online exhibition. The fee is also the same as the current fee in the case of only online exhibition.

Application Period: June 3rd, 2019 - January 31st, 2020 (JST/GMT +9:00)

You can find the sponsorship details by clicking on the links below.

Application selection for sponsoring/presenting institutions is, as a general rule, done in the order of application, assuming that the exhibition contents are consistent with 17WCEE's purpose. In addition, the application framework is only a guideline, and selections are made flexibly based on the status of applications.

Sponsorship & Advertisement
For Japanese
協賛募集要網協賛申込書
Exhibition
 
展示募集要網出展申込書
Payment and Cancellation Conditions

Sponsorship & Advertisement

General Information

Four categories of sponsorship are available: Bronze, Silver, Gold, and Platinum.
Becoming a sponsor will grant certain privileges, such as having a logo displayed on the screen during session breaks, on the 17WCEE official website, and on the sponsor board inside the venue. Depending on the sponsorship categories, sponsors will also be provided with free conference ID passes, an advertisement in the program book, and the opportunity to hold a sponsor session, while also operating an exhibition booth.

  Platinum
JPY 3,000,000
Gold
JPY 1,000,000
Silver*2
JPY 500,000
Bronze
JPY 200,000
Introduction in the Opening Ceremony      
Sponsored session*1 1 session 1 session    
Standard booth (1) 3m x 2m 2 booths 1 booth 1 booth  
Logo on session break screen
Free conference ID pass 4 3 2 1
Logo on 17WCEE official website
Program book advertisement 1 page
(Full Color)
1/2page
(Full Color)
1/4page
(Black/White)
Company name only
(black/white)
Logo on sponsor board
Logo on conference bag    
Conference bag advertising insert (prepared by sponsor)    

*1 Sponsored sessions involve the sponsors’ technology related to the main theme of the conference.

  • A. When holding a session, selecting and requesting speakers and all of the organizational elements will be done by the sponsor company or the sponsor organization.
  • B. Each session will be allocated a maximum of 90 minutes.
  • C. After the sponsorship decision has been made, if you would like to hold a session, please submit the session's theme and its outline.
  • D. Sponsor sessions will consist only of presentations. Abstract or paper submission is not required.
  • E. It is possible to have a presentation with the same content as paper you have already submitted.

*2 As an option for Silver Sponsors, a 30-minute presentation timeframe will be allotted.
Details will be announced after the sponsorship application.

Exhibition Booth Type

*Other furniture may be requested after the exhibition manual has been released.
*1 For additional electricity and appliances, an additional fee will be charged.
Exhibition
Booth Type
Unit Size Includes
Standard booth 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
-Exhibition space (with side and back walls)
-White panel for company / organization name
-Dual electrical socket (up to 0.5kW)*1
-2 arm spotlights (7W)
-1 table (L 1.8m x W 0.45m)
-17WCEE participant ID (one person)

Booth

Exhibition Booth Layout Plan (as of July 30, 2021)

Exhibition Booth Layout Plan

Booth Schedule

  Schedule
Carry in/Set up September. 27th (Mon) 9:00-17:00
Exhibition September. 28th (Tue) 12:00-17:00
September. 29th (Wed) 9:00-17:00
September. 30th (Thu) 9:00-17:00
October. 1st (Fri) 9:00-17:00
October. 2nd (Sat) 9:00-14:00
Carry out/Tear down October. 2nd (Sat) 14:00-15:00

Advertisement

*Tax excluded
Advertisement Amount
Logo on 17WCEE official website JPY 20,000
17WCEE pen advertisement JPY 300,000
17WCEE memo pad advertisement JPY 300,000
17WCEE name strap advertisement JPY 500,000
Conference bag insert JPY 50,000
Application Form

Exhibition

General Information

The purpose of this exhibition is to provide information about earthquake engineering and its latest trends and research, while considering the points of view of the diverse 17WCEE participants with backgrounds in various industries, governments, and academia.

Date: September 27th – October 2nd, 2021
Venue: Sendai International Center

Exhibition Booth Type

*Other furniture may be requested after the exhibition manual has been released.
*1 For additional electricity and appliances, an additional fee will be charged.
*2 Does not include furniture or electricity.
Exhibition
Booth Type
Unit Size Fees
(tax excluded)
Includes
Standard booth 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
JPY 350,000 -Exhibition space (with side and back walls)
-White panel for company / organization name
-Dual electrical socket (up to 0.5kW)*1
-2 arm spotlights (7W)
-1 table (L 1.8m x W 0.45m)
-17WCEE participant ID (one person)
Space only 1 booth 6.0m2
(L3.0m x W2.0m x H2.4m)
JPY 250,000 -Exhibition space *2
Table rental 1 table 0.81m2
(1 table:L1.8m x W0.45m)
JPY 100,000 -Exhibition space

[Standard Booth Image]
Standard Booth Image

Exhibition Booth Layout Plan (as of July 30, 2021)

Exhibition Booth Layout Plan

Booth Schedule

  Schedule
Carry in/Set up September. 27th (Mon) 9:00-17:00
Exhibition September. 28th (Tue) 12:00-17:00
September. 29th (Wed) 9:00-17:00
September. 30th (Thu) 9:00-17:00
October. 1st (Fri) 9:00-17:00
October. 2nd (Sat) 9:00-14:00
Carry out/Tear down October. 2nd (Sat) 14:00-15:00

Notice

  • Exhibition booth layout will be organized by 17WCEE.
  • Only preapproved exhibit items will be accepted for display.
  • The maximum height of exhibit items is 2.4m, and items must not be secured to the floor.
  • Sales of exhibit items is prohibited.
  • Water, propane, and compressed air are prohibited.
  • An explanatory meeting for exhibitors will not be held.
  • The details for the booth layout, carry in/set up, decoration, operation, and furniture and lighting rentals will be provided one month prior to the event.
  • 17WCEE is not responsible for damage, loss, or theft of exhibit items.
  • The event venue, dates, and time may change due to unforeseen circumstances.
  • If a natural disaster, accident, robbery, loss, or man-made disaster occurs, you may not cancel your exhibition application, and you will not be compensated for any damages that may occur.
Application Form

Payment and Cancellation Conditions

Payment Methods

All payments must be made in Japanese Yen (JPY). An invoice will be sent after the application deadline. Please transfer the payment to the bank account on the invoice within the date mentioned on the invoice. (Approximately one and half month from the invoice date.) Transfer and bank fees are borne by the payee.

Application deadline: January 31st, 2020 (JST/GMT +9:00)
Application deadline for the online exhibition: May 31st, 2021 (JST/GMT +9:00)

Cancellation Policy

Cancellation or changes to your original booking must be submitted in writing to the 17WCEE Sponsorship / Exhibition Desk.
For those wishing to cancel after submitting an application, please contact the 17WCEE Sponsorship / Exhibition Desk as soon as possible.

Due to the postponement of the conference, we have updated deadline for charging 100% of the cancellation fee (No refund) as below.

After an invoice has been issued

70% of the total cost of application (minus handling charges) are refunded.

After June 27th, 2021

No refunds.

Deadline for applications

January 31st, 2020 (JST/GMT +9:00)
For the online exhibition: May 31st, 2021 (JST/GMT +9:00)

Disclaimer Notice
  1. The 17WCEE secretariat reserves the right to cancel or postpone 17WCEE or to change the schedule or the venue without prior notice, due to the act of God or on the occurrence of any event of force majeure.
  2. In the case of any such contingency happening before the opening day, the 17WCEE secretariat shall refund any Sponsorship or Exhibition fees it will have received before the contingency, less related costs.
  3. Any air fares, accommodation fees, and other expenses paid by applicants to Sponsorship or Exhibition shall not be compensated by the 17WCEE secretariat but shall be subject to an agreement between the applicant and businesses in charge.
  4. In such a contingency stated above in (1.)
    - If it happens during the meeting: the 17WCEE secretariat shall not refund any Sponsorship or Exhibition fees.
    - If it happens before the opening causing the 17WCEE secretariat to be unable to hold 17WCEE even in fully virtual conference, it shall refund Sponsorship or Exhibition fee in principle excluding related costs.
    However, when further postponement, change in 17WCEE duration and/or change of the venue cause applicants to be unable to participate in the conference even in fully virtual conference, the 17WCEE secretariat shall refund any Sponsorship or Exhibition fees only to such an applicant who desires a refund.
  5. No damages or compensation, except the refunding of Sponsorship or Exhibition fee as stated above in (2.), shall be recovered from the 17WCEE secretariat.

Notice

  • All sponsorship / exhibition fees exclude sales tax.
  • The invoice for this application will be issued including sales tax.
  • Applications will not be accepted after the application deadline.

Sponsorship / Exhibition Inquiry

17WCEE Sponsorship / Exhibition Desk

Tel: +81 3-5510-7656
Fax: +81 3-3508-1695
E-mail: 17wcee-sp@convention.co.jp